Vendor collaboration that flows into your finance system

VendSpear gives suppliers a simple portal to onboard and submit invoices, while your finance and procurement teams verify details, run approvals, post to your books, and reconcile vendor tax — including full reconciliation of tax paid by vendors and checks that highlight evasion risk.

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Supplier + Operations

One Shared Process

Order & General Invoices

Clear Paths

Tax Reconciliation

Full vendor tax coverage

Help & Support

In-Portal Assistance Soon

Built for Accounts Payable and Procurement

For teams that process supplier invoices, match purchase orders, and post to your finance system — not generic file sharing.

Stop re-keying invoices

Suppliers upload invoices once. The system reads the details, your team confirms what matters, and approved information flows into your finance system without typing it twice.

Onboarding Without the Email Chase

Collect registration, tax, bank, and compliance documents in a guided process. Review everything in one queue before vendors go live.

Full Reconciliation of Vendor Tax Paid

VendSpear is built for complete reconciliation of tax your vendors declare — matching invoices, filings, and your records so finance closes the books with confidence, not scattered spreadsheets.

Tax Evasion Verification

Spot evasion risk before you pay or claim credits — compare vendor registrations, invoice tax lines, and compliance signals to flag gaps, missing filings, and suspicious patterns.

One Platform, Two Sides

Suppliers see status, documents, and invoices. Your team sees the same records in queues built for accounts payable, procurement, and approvals — no conflicting spreadsheets.

Two Experiences, One Product

Suppliers and your internal teams work from the same records — never out of sync.

For suppliers

Supplier Portal

Invite vendors by email. They sign in with a secure code, upload documents, submit invoices linked to purchase orders or general spend, and track progress — no passwords to reset.

For your organization

Operations Hub

Your team verifies new vendors, reconciles vendor tax, reviews evasion alerts, works order-based and general invoice queues, runs approvals, and connects to your finance system.

Everything You Need to Run Vendor Operations

From first invite to posting in your finance system, with controls finance can stand behind.

Vendor Onboarding

Collect documents in a structured way, catch duplicate registrations, and approve vendors in a review queue before they sync to your supplier list.

Tax Reconciliation & Integrity Checks

Reconcile tax paid by vendors against invoices and records, and review evasion risk before payments and credit claims move forward.

Smart Invoice Capture

A guided path for order-based invoices: upload, confirm details, match orders and receipts, then post. General invoices route to the right buyers with full line detail.

Queues That Match How Payables Teams Work

Separate views for order-based invoices, general spend, and buyer approvals. Resolve posting issues and invoice disputes in one place.

Approvals & Delegation

Set approval levels, spending authority, budgets, and cover when someone is away. Every decision on general spend is recorded for audit.

Finance System Connectivity

Sync suppliers, orders, goods received, invoices, payment status, and duplicate checks — configured for the finance platform your organization already uses.

Support, Built In

Coming soon: in-portal help and assisted requests that already know the vendor, invoice, and approval context.

Security Your Auditors Will Recognize

Designed for business-to-business use — separate organizations, least privilege, and a clear audit trail.

Secure sign-in for suppliers without passwords to manage
Role-based access so each person sees only what they need
Separate data for each organization; vendors see only their own records
Encrypted connections and a clear record of important actions

Each customer organization gets its own data boundary. Permissions are set in the application — not hidden in custom code — so procurement-heavy and finance-heavy companies can use the same product with different guardrails.

The Right Access for Every Role

Admins control who sees what. Vendors never see another supplier’s records.

Admin & Buyer

Full control of supplier and operations areas, user management, and access settings.

Vendor

Submit documents and invoices, view purchase orders, and manage users in their organization.

Purchase

Work vendor lists, invoice queues, and approvals without access to deep settings.

Finance

Run invoice queues, approvals, and posting controls for the finance team.

Analyst

A focused desk for invoice queues, detail disputes, and posting exceptions.

Plugs Into the Finance System You Already Run

Not a replacement for your books — a focused layer that feeds them clean data.

Supplier list syncFull vendor tax reconciliationTax evasion risk reviewPurchase order and receipt lookupOrder-based and general invoice postingPreview financial impact before postingDuplicate invoice preventionAccounts, cost centres, and tax codesOutstanding items and payment status

Connections are configured per customer, so the same VendSpear setup can align with different finance environments without a new implementation each time.

Made for the Whole Team

Finance & accounts payable
Fewer errors, full vendor tax reconciliation, integrity checks, and a clear path from supplier invoice to your finance system.

Procurement
Faster vendor setup, accurate order-linked invoices, and less time chasing documents over email.

IT
Separate environments per customer and finance connections you configure per rollout — without custom development each time.

Suppliers
Plain steps, visible status, and sign-in that does not require remembering a password.

Ready to Simplify Vendor Operations?

Walk through onboarding, invoice capture, and finance posting with our team. Tell us about your roles and how you work today.

Or Email us directly at info@srizon.in